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Privacy Policy

Last Updated:  February 11, 2025
 

Mama Bear Law PLLC (“the Firm,” “we,” “us,” or “our”) is committed to protecting your privacy. This includes adhering to relevant legal requirements and implementing appropriate security measures to safeguard your personal information.
 

This Privacy Policy explains how we collect, use, share, and protect your personal information. If you have any questions about this Privacy Policy or our data practices, please contact us at:
 

Email: [privacy@mamabearlaw.com]
 

Phone: 1-844-USE-MAMA
 

1. PERSONAL INFORMATION WE COLLECT AND USE
 

For the purposes of this Privacy Policy, “personal information” means any information that could reasonably be used to identify you or your household, either directly or indirectly. We may collect personal information in circumstances including but not limited to:
 

  • Providing Legal Services: When you hire us to provide legal advice, representation, or other services, or when we collect information from third parties as part of our representation.

  • Online Forms & Communications: When you complete forms on our website, send inquiries, or otherwise request information from us.

  • Website Usage: Through general analytics or “cookies” when you browse our website.

  • Correspondence: When you contact us by phone, email, social media, or other means (and we may keep a record of this communication).

  • Events & Office Visits: When you attend our events or visit our office locations.

  • Special Categories of Information: When you expressly consent to provide certain sensitive personal information (e.g., as part of event registration, affinity groups, or background checks for employment).
     

During the course of providing legal services, you might also provide us with personal information about third parties (e.g., your employees, directors, or business contacts). It is your responsibility to ensure you have a lawful basis to share such information with us.
 

Over the past 12 months, the types of personal information we may have collected or received include, but are not limited to:
 

  • Identifiers (e.g., name, postal address, email, phone number, driver’s license, passport, Social Security number).

  • Protected classification characteristics (e.g., race, religion, national origin).

  • Commercial information (e.g., records of services purchased or considered).

  • Internet or electronic network activity (e.g., IP address, device information).

  • Professional or employment-related details (e.g., job title, employer).

  • Biometric data (where specifically provided, such as for certain screenings).

  • Audio, electronic, or visual information (e.g., recorded calls if you consent).

  • Inferences drawn from your information to create a profile.

  • Sensitive personal information, such as Social Security numbers or financial account details, only when necessary and with appropriate safeguards.

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2. SPECIAL CATEGORIES OF PERSONAL INFORMATION
 

Certain privacy laws (e.g., the UK GDPR, EU GDPR) classify some personal information as “Special Categories of Personal Information.” Examples include racial or ethnic origin, sexual orientation, religious or philosophical beliefs, union membership, health information, and data concerning criminal convictions or offenses.
 

We may collect and process special categories of personal information about you:
 

  • Job Applications: If you apply for a position with us and voluntarily provide such information.

  • Client Engagement: If special category data arises in the course of providing legal services (e.g., criminal conviction history or sensitive data relevant to a case).
     

If and when we process these categories, we will do so only with your explicit consent or when it is otherwise lawful to do so under applicable regulations.
 

3. AUTOMATED DECISION-MAKING
 

We do not use automated decision-making processes that have a legal or similarly significant effect on the individuals whose personal information we collect.
 

4. HOW WE USE YOUR PERSONAL INFORMATION
 

We may use your personal information for purposes including but not limited to:
 

  • Providing Legal Services: Offering advice, representation, and other services you request.

  • Business Operations: Managing billing, invoicing, collections, and our business relationship with you.

  • Client Support: Responding to inquiries or requests you make via our website, email, or phone.

  • Event Management: Registering you for events, conferences, and affinity groups.

  • Security & Fraud Prevention: Confirming identity, preventing and detecting fraud, or complying with legal obligations (e.g., anti-money-laundering checks).

  • Contractual Obligations: Fulfilling any contracts we have with you.

  • Legal & Regulatory Compliance: Meeting our obligations under applicable laws and regulations, enforcing our terms and conditions, or protecting our rights and property.

  • Service Improvement & Communications: Enhancing the quality of our services and notifying you about changes to our websites or services.
     

From time to time, we may also contact you regarding services or events that might be of interest. We will only send you marketing communications if (a) you have provided your consent, or (b) we have another lawful basis to do so (such as a legitimate interest under applicable law). You can opt out of marketing emails at any time by following the unsubscribe link in our emails or by contacting us directly.
 

We rely on one or more of the following legal bases for processing:
 

  1. Your consent (where applicable).

  2. Performance of a contract (such as our engagement agreement).

  3. Compliance with a legal obligation.

  4. Legitimate interests (e.g., providing legal services or responding to inquiries).
     

5. WHEN WE SHARE YOUR PERSONAL INFORMATION
 

We do not sell your personal information. We may share your personal information with others only under the following circumstances:
 

  1. Service Providers
    We engage trusted vendors to assist with delivering legal and administrative services (e.g., IT and security providers, records management services, accountants, auditors).

  2. Third Parties in Legal Contexts
    In providing legal representation, we may share information with opposing counsel, courts, government agencies, or other parties involved in a case.

  3. Other Law Firms or Lawyers
    Mama Bear Law PLLC may share, at your direction or with your permission, your personal information with other law firms and/or other lawyers where we jointly represent a client and when we refer cases or potential cases to other counsel, or as otherwise required in connection with our legal representation of you. Personal information provided pursuant to an attorney-client relationship may not be shared with third parties except with precautions to preserve the confidentiality of such information and any attorney-client privilege that may attach to it.

  4. Compliance & Protection
    We may disclose personal information to comply with legal or regulatory obligations or when necessary to protect our rights, property, safety, or that of our clients or others (e.g., to law enforcement or regulators).

  5. Consent 
    We will share your personal information with specific third parties if you have given us your explicit consent to do so.

 

6. WHERE WE TRANSFER, USE, AND STORE YOUR PERSONAL INFORMATION
 

Depending on the nature of your engagement or interactions with us, your personal information may be transferred to jurisdictions where we or our service providers operate. Some of these jurisdictions may not provide the same level of data protection as your home country. In such cases, we take steps to ensure your personal information is protected, including:
 

  • Implementing contractual clauses or agreements designed to offer data protection standards consistent with applicable laws.

  • Employing due diligence to ensure third-party service providers maintain appropriate safeguards.
     

For more information on these safeguards or to obtain a copy of them, please contact [privacy@mamabearlaw.com].
 

7. HOW LONG WE KEEP YOUR PERSONAL INFORMATION
 

We retain personal information for as long as necessary to fulfill the purposes for which it was collected, including:
 

  • Legal or Regulatory Requirements: We may be obligated by law to retain certain information for a specified period.

  • Statute of Limitations: Certain data may be retained to comply with contractual or legal limitation periods.

  • Ongoing Legal Engagements: Data related to active matters may be retained until completion or resolution.

  • Consents & Disputes: We may retain personal information if you have consented to extended retention or if needed for legal disputes.
     

8. SECURITY OF YOUR PERSONAL INFORMATION
 

We use appropriate technical and organizational measures to protect your personal information from unauthorized or unlawful processing, accidental loss, destruction, or damage. However, no electronic transmission or storage of information can be guaranteed to be 100% secure. Communications via unencrypted email are inherently unsecure, so please refrain from sending sensitive or confidential information via email unless adequately protected.
 

If we experience a breach of security affecting your personal information, we will notify you and any relevant regulator when we are legally required to do so.
 

9. YOUR RIGHTS
 

Depending on where you reside and the applicable laws, you may have rights regarding your personal information, including:
 

  • Right to Access:
    Request a copy of the personal information we hold about you.

  • Right to Correct:
    Ask us to update or correct inaccurate or incomplete information.

  • Right to Delete:
    Request deletion of your personal information in certain circumstances.

  • Right to Object or Restrict:
    Object to or request the restriction of processing under certain conditions.

  • Right to Opt Out of Sale/Sharing:
    Where applicable, opt out of any sales or sharing of your personal information.

  • Right to Non-Discrimination:
    We will not discriminate against you for exercising any of these rights.
     

To exercise any of these rights or designate an authorized agent, please contact us at [privacy@mamabearlaw.com]. We may need additional information from you to verify your identity or to clarify the scope of your request. We will respond within the timeframes required by applicable law. If you are not satisfied with our response, you may have the right to lodge a complaint with your local data protection authority.


10. CHANGES TO THIS PRIVACY POLICY
 

We review this Privacy Policy periodically and may update it to reflect changes in our practices, legal requirements, or other circumstances. We will post any updates on our website and, where appropriate, notify you via email or other communication channels. The “Last Updated” date at the top of this page indicates when this Privacy Policy was most recently revised.
 

11. CONTACTING US
 

Please help us keep your personal information accurate and current by notifying us of any changes. If you have questions, comments, or concerns about this Privacy Policy—or about how we handle your personal information—feel free to contact us at:
 

Mama Bear Law PLLC

privacy@mamabearlaw.com

1-844-USE-MAMA
 

We value your privacy and appreciate the opportunity to address any questions or concerns you may have regarding our privacy practices.
 

Thank you for reviewing our Privacy Policy. By engaging with us or using our services, you acknowledge that you have read, understood, and consent to the practices described herein (where consent is required by applicable law).

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